Here is the resolution to deny your privacy.
Ist Resolution – Aug. 3, 2007
Resolution Re: Mayors Office Correspondence Management
WHEREAS THE Mayors’ office receives a considerable volume of correspondence through written or electronic form;
AND WHEREAS THE MAYOR has acknowledged in the past that management of this correspondence, especially e-mails has been overwhelming to the point where many e-mails may go unanswered of otherwise not responded to;
AND WHEREAS the management of this correspondence is critical to the effective operation of the County;
AND WHEREAS the dissemination of this correspondence to the remainder of Council as well as the Clerk is if utmost importance to successfully conduct the business of the Corporation;
NOW THEREFORE BE IT RESOLVED;
THAT ALL correspondence sent and received through the Mayor’s office including all e-mail addressed to the Mayor by title or name, be copied to all councilors as well as the County Clerk;
AND THAT the Mayor’s assistant implement this direction for all hard copy correspondence;
AND THAT the General Manager of Corporate Services through the information Systems Division ensure that all e-mail sent to the Mayor by title or name, is automatically copied to all Councillors and the County Clerk;
AND THAT any questions or concerns from Councillors regarding specific correspondence to the Mayor’s office be first directed to the Mayor for a response and if required, the matter be referred to Council in Committee under the “Inquires, Announcements and Concerns of Councillors” part of the agenda.